3.2. StartUp Operation (Establishment, Authorizations, RU, PA)

Accessing the MIP Platform and accepting the GDPR conditions

Authentication in the MIP Platform can be achieved by following the following steps:

A. Opening the Log IN page:

1. Enter the word EMIP or pro.emip.ro in the search area of any browser (Chome, Firefox, etc.)

2. From the platform presentation website www.emip.ro and using the LogIN button

3. by entering the words pro.emip in the browser bar

B. Enter your credentials (email + password) and use the Login button.

If you do not have an account, you have 2 options: a) for Business Managers who want to manage their own Business Plan - register directly ; (b) for members of a project team, contact the Project Manager or by email at admin@emip.ro

C. For the first authentication, it is necessary to go through the Terms and Conditions of Use of the platform, respectively the Privacy Policy.

Below we present a short video in which we exemplify the authentication process, but also a brief overview of the StartUp vertical menu:

Loading data in the StartUp > Setup menu

Access path: StartUp > Setup

Managed activities:

1. Registration START Date and Duration of Business Plan Implementation

2. Implementation duration

3. upload company data (name, CUI, NrRNC, offices, Active codes, Certificate of verification, Logo, contact details of the organization and the Responsible Person (administrator, general manager, etc.) + Deliverables (documents in PDF format)

4. uploading statutory changes made to ONRC (establishment of headquarters, work points, activation of CAEN codes, etc.)

Areas on the StartUp / Setup screen and their meaning

Constraints!!

- The source project vector area is set by the MIP team

- initially the IN Date and Duration must be set

Loading data in the StartUp > Authorization menu

Access path: StartUp > Authorization

Managed aspects:

1. Operating permits, certificates or licenses that attest to compliance with the legal requirements necessary for the operation of the business

2. records regarding the change in VAT status (VAT payer/non-payer)

3. the records include the Bank and Bank Accounts used during the implementation of the Business Plan.

4. registration of the Subsidy Contract and the tranches received from the financier, as well as the jobs to be created through the project.

The areas on the StartUp / Setup screen and their meaning:

Constraints!!

• It is not possible to navigate to other menus in the application (e.g. Budget, Procurement, Operations) until the StartUp's VAT status (payer / non-payer for VAT purposes) is registered .

• All Registration Dates must be within the PA rollout range

Loading data in the StartUp menu > Human Resources

Access path: StartUp > Human Resources

Managed aspects:

1. List of employees

2. Changes in the Employee File

3. Filter display of an employee's individual file

4. Continuous verification of the number of valid CIMs, in order to continuously calculate the number of jobs created and maintained through the project.

Areas on the StartUp / Human Resources screen and their meaning:

Constraints!!

1. Employee CNP must be - valid

2. All IN Data must be within the PA rollout range.

Loading data in the StartUp > Business Plan menu

Access path: StartUp > Business Plan

Managed aspects:

1. List of employees

2. Changes in the Employee File

3. Filter display of an employee's individual file

4. Continuous verification of the number of valid CIMs, in order to continuously calculate the number of jobs created and maintained through the project.

Areas on the StartUp / Business Plan screen and their meaning:

Area 1 - PA Objectives and Activities - is dedicated to uploading the monthly activity carried out by employees involved in the project activities.

Zone2 - Add / modify PA + Approve PA changes

The initial Business Plan (V.0) and its associated Budget are added/loaded in the initial PA configuration stage. The Monitoring Expert checks the version and selects APPROVED from the “Approval Status” dropdown list. Only after loading an approved version of the PA, it is possible to configure the budget lines and actually load the PA Budget.

Depending on the role associated with the account used to access PA, the following values can be selected for the "Approval status" field:

Any modification of the PA must be approved by the designated Project Officer / Monitoring Expert . In this case, the MA [1] initiates the process and registers V.01 of the PA, loading the specific information, according to the table header (Area 2), selecting from the "Approval status" – the value (1) In Evaluation .

The Project Officer / EM [2] , checks the documentation submitted (uploaded upon change registration) by the MA and (5) APPROVES / #Rejects or requests clarification request: (2) ?Clarifications . This step can be repeated several times until EM sets the "Approval Status" to the value APPROVED

________________________ [1] MA – Business Manager, who can be one of the company's administrators, respectively the sole shareholder – according to the PA financing regulations. [2] EM – Monitoring Expert designated to perform the monitoring function over the PA, is assigned from the Project funding source.

Constraints!!

1. Only after setting a version record to APPROVED , the menu can be accessed.
   

2. In PA set "with Monitoring", the addition / modification of PA can only be approved by the designated EM or Project Manager from the funding source project. This constraint does not exist, in the "without monitoring" version!

3. All START Date and STOP Date must be within the PA rollout range

4. I cannot delete a PA/Budget version if I have expense type operations loaded after the Version Approval Date (see Operations)