MIP package
The MIP package manages the projects, the partners, the activities of the project teams, the budgeted hours by experts, the associated deliverables, respectively the generation of the reports and archives requested by MySMIS.
DESCRIPTION MINIMUM PACKAGE
PACKAGE ACCESS MODE
The partners who opt for the MIP Package have access to the virtualized project according to the funding application, having prepared all the tools necessary for its implementation. The virtualization duration of a project is approx. 7-14 days, depending on the number of partners, the number of activities and their distribution, respectively the size of the project team. The virtualization process is performed by the MIP Team.
Even if, after a presentation workshop of maximum 2 hours , the project team has enough knowledge to operate a DEMO Project, the whole licensing process, project virtualization, initial configuration, expert training and launch of the project in production, requires approx. 15 days.
Steps to go through the launch of the project on the platform are:
Organizing and conducting the workshop to present the MIP Platform and use DEMO projects and accounts
Presentation of licensing agreement documents
Concluding and signing the licensing contract
Project virtualization (funding application data); Project data, Partners, Activities, Functions, DataStart project implementation
User Configuration and Related Data Upload: Functions, Actions, Budgeted Hours by Function, and Post Sheets
Expert training
Launch and operation (planning activities, uploading activities and deliverables, generating reports and archives - for at least 1 month project )
Support support, additional training with experts who can't handle it
The MIP package can be accessed both by Partners (organizations) and by a group of experts (individuals), the access condition being: (1) the minimum number of functions managed in a project: minimum 6 functions and (2) ) implementation period: minimum 10 months.
To start the service contracting process, request HERE the planning of a platform presentation workshop
Using the MIP platform - perform in real time the management, planning, organization, coordination, motivation, evaluation and control of ongoing POCU projects. The project teams of the project partners obtain quick access to the data of the managed projects, having at hand a set of customized software tools, for the successful implementation and at minimum costs of the project activities.
The MIP platform facilitates the implementation of projects, by remotely operating resources, by managing and monitoring the factors involved in the implementation path of ongoing projects. Designated users have secure access to project resources, using any of the available computing devices: desktops, laptops, tablets, smartphones.
Through the MIP platform, you manage the following aspects of the projects being implemented:
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Project Management (simultaneous of up to 6 projects) and the Partners associated to each of them;
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Management of planned activities and sub-activities of the project;
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Project team management and association of partners, functions and users;
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Management of Functions and Experts, respectively of the elements associated with them: actions, budgeted hours by positions, job description responsibilities;
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Management of all Expert Calendars and associated data: Calendar data, hours, associated project, function, project activity, actions, activity description, Deliverable1, Deliverable2 and Deliverable3.
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Deliverable Management - Non-Automatic Stacking of Stacked Files (Structured and Outlined)
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Manage time slot collisions;
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Real-time management of the remaining hours to be executed, of the hours worked, respectively of the weight (%) of the hours worked: (a) on Experts, (b) on each function budgeted in the funding application, (c) on Project activities - as have been registered in CalendarExpert;
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Automatic generation of a set of reports, including Activity Report (Appendix 18) and Time Sheet (Appendix 7) - prepared by experts, the partner team or the entire project team
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Automatic generation of archives on three different sets of structures, depending on the purpose of subsequent use (upload location in MySMIS)
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Information management via the cloud, so that the designated staff of the team has access to the necessary data securely (SSL encrypted connection) from anywhere (only needs an internet connection with a browser) and anytime (24/7)
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Optimized processes, established by project managers who have successfully implemented both POSDRU, POR, POS-CCE and POCU projects.
Below, we present some of the screens / aspects managed through the MIP Platform:
BENEFITS USE MIP
MIP online platform - is useful for the simultaneous management of all projects carried out in parallel by beneficiaries with teams over 10 experts and who want to boost their performance.
By using the platform, you save resources (material and human), time and money, on request it is added as benefits the elimination of losses, from financial corrections, applied by AM / OIR - due to errors, non-correlations between expert reporting documents.
Parameters improved by MIP:
Financial losses (-65%), Human resources involved in the reporting process (-45%), Time (-76%), Risk of corrections (-50%), Project team effort (-70%)
A non-exhaustive list, of the advantages obtained from the use of the MIP Platform, is presented below:
Provides access to the project team to a modern project management tool, in Romanian, calibrated to the requirements of the financier, which allows planning, management, coordination and control activities and hours budgeted by experts.
Before uploading to MySMIS, check and correct mistakes using MIP;
accelerating project implementation, by automating reporting processes, verifying data correlation, generating stack files needed to upload to MySMIS.
Reduction to elimination of waste of time and money (financial corrections)
Simultaneous management of an unlimited number of projects, per partner, respectively management of an unlimited number of members of the project team. The only limitation is that an expert is limited to a maximum of 6 projects (6 projects x 2 hours = 12 hours / day of expert)
Project manager visualizes in real time, the stage of project implementation - having access to Synthetic Reports on the budget execution related to the UK, but also to specific Situations necessary for the preparation of Technical Reports;
A change of a record in an expert's calendar is automatically propagated in all reports and in all Archives, including the Stacked Files (opisate) - what is loading in MySMIS.
Automatic generation on each function of the Time Sheet (Appendix 7) and of the Activity Report (Appendix 18) with links to deliverables, correlated with the allocated Budget and the Job Description.
Automatic generation of deliverables and their delivery;
Automatic generation of the Project Archive, structured on Partners, calendar months, Activities and Experts.
Automatic generation of 3 types of files MySMIS specific stacks: all deliverables of an expert are concatenated and described according to destination of use;
instruments in real time of a system of constraints through which several parameters are constantly checked: framing in the activity chart, checking the duration of the CIM, operating only some predefined lists of actions, checking the hours allocated on the budgeted activities on the experts, the verification of the hourly collisions in real time, the verification of the classification in the 12 hours / day.
Automatic upload of team actions for all experts participating in joint activities
No need to purchase dedicated software
Planning activities / experts with the help of a specific planning action, which can be further customized according to the activity carried out;
All documents are in one place, archived, correlated, described (in the stack files), there is the possibility of efficient use even after the completion of the project, in reports, third party audit, etc.